Privacy Notice

Our privacy policy, along with our terms of use and other documents referred to within, outlines how we collect and process your personal data, whether through our website (www.16thcouncil.uk), telephone, email, or other means.

It is important that you read this privacy policy carefully to understand how we handle your personal data.

The following information is covered in this privacy policy:

– Who we are

– What personal data we collect

– How we use your personal data

– Cookies we use

– Where we store your personal data and how we transfer it outside the EEA

– Sharing your personal data with third parties

– Your rights

– How long we hold your data for

– Changes to our privacy policy

– Contact us

Who we are:

Brian Reuben Policy Group Ltd (The Sixteenth Council) is an impartial policy institute in London. Our aim is to facilitate discussions on shared issues and foster collaborations to resolve them.

Our trading company is wholly owned by our charity and any information we collect may be used by both entities. Our trading company operates as a separate legal entity so we can organize conferences and provide some limited consulting services.

Our company registration number is 2979061, and our main trading address is Office 5336, 182-184 High Street North, East Ham, London, E6 2JA, United Kingdom.

We comply with UK data protection law, including the Data Protection Act 2018 (‘The Act’), the Privacy and Electronic Communications Regulations 2003, and the UK General Data Protection Regulation 2018.

What personal data we collect:

We may collect and process the following personal data about you:

– Personal data you provide through forms on our website, such as when registering to use our services or subscribing to our newsletter.

– Information when you report a problem with our website.

– Information about your area of expertise as a result of communicating with us.

– Information we receive from you when you participate in an event or make a donation. This may include credit card, debit card or bank account details, but we securely store and process this information only through our payment provider, Opayo.

– Information about your use of our website and services, such as traffic data and weblogs.

– Information we receive from third-party event co-organizers or project funders.

– Information we obtain from publicly available sources such as news articles or social media posts.

– Personal data you provide during the recruitment process, which may include sensitive information such as ethnicity, religious beliefs, disability, health, sexual orientation, social and economic status, and criminal history. We anonymize this information to protect your privacy.

How we use your personal data:

We may use your personal data for the following purposes:

– Enhancing content on our website and improving its technical performance.

– Providing you with information, products, or services you request from us or that we feel may interest you.

– Fulfilling our contractual obligations to you.

– Inviting you to events or conferences we organize.

– Administering donations or supporting your fundraising efforts.

– Administering your membership.

– Conducting research and analyzing statistics.

– Approaching you for charitable funding.

– Monitoring website traffic patterns and usage statistics to optimize your experience.

– Sharing your name, job title, and company name with other participants during virtual conferences.

– Fulfilling orders for goods and services.

We rely on the following lawful bases when processing your personal data:

– Your consent.

– Our contractual obligations with you.

– Fulfillment of legal obligations.

– Legitimate interests.

Cookies we use:

We use cookies to enhance your user experience and improve the efficiency of our website. The types of cookies we use are:

– Essential cookies to make the website work and provide basic functions

– Performance cookies to analyze website usage and identify technical issues

– Targeting cookies to provide personalized advertising

You can manage your cookie preferences via the Cookie settings link in the footer of our website.

Where we store your personal data and how we transfer it outside the EEA:

We store and process your personal data securely with appropriate physical, technical, and organizational controls in place. We may transfer your personal data outside the EEA to fulfill contractual obligations, reduce data storage costs, or provide better support services.

We ensure that your personal data receives the same level of protection as required within the EEA by entering into agreements with any sub-processors based outside the EEA, establishing binding corporate rules with foreign subsidiaries, or ensuring that the Information Commissioner has made a finding of adequacy in relation to the territory where personal data may be processed.

Sharing your personal data with third parties:

We may share your personal data with:

– Members of our group of companies.

– Prospective sellers or buyers in the event of a business sale or purchase.

– Legal authorities or other organizations to comply with legal obligations.

– Service providers, event partners, or program funders to fulfill our obligations to you.

– Hotels, airlines, and travel agencies for travel and accommodation arrangements.

– Event partners for monitoring attendance during online or physical events.

We ensure that your personal data is shared lawfully, fairly, and transparently and that your rights and freedoms are protected.

Your rights:

You have the right to:

– Ask us not to use your personal data for marketing purposes.

– Request a copy of your personal data and ask us to correct inaccuracies.

– Request that we erase or restrict processing of your personal data.

– Object to the way we are processing your personal data.

If you have any concerns about how we handle your personal data, you can complain to the Information Commissioner’s Office.

How long we hold your data for:

We hold your personal data for as long as necessary to operate our services in compliance with legal requirements and tax accounting rules. Once your information is no longer required, we dispose of it securely.

Changes to our privacy policy:

We review and update our privacy policy regularly. This privacy policy was last reviewed and updated on 26th November 2023.

Any changes we make to our privacy policy in the future will be posted on this page and, if appropriate, notified to you by email.

Contact us:

If you have any questions, comments, or requests regarding this privacy policy, you can email us or write to:

Data Protection Officer

Brian Reuben Policy Group (The Sixteenth Council)

Office 5336, 182-184 High Street North, East Ham, London, E6 2JA, United Kingdom

Company Number 14964516